Advantages and Disadvantages of Migrating Exchange to the Cloud




Exchange Server is utilized by several companies to support different requirements of their business. Due to the increasing demand for online services, users prefer to opt for Exchange Mailbox Migration. Office 365 provides easy to maintain Exchange Service and reduces capital expenses for running the servers and management expenses associated with it. Along with positive points for Exchange to cloud migration, it also has some negative points.

Advantages of Migrating Exchange to the Cloud

Enhanced Reliability

Migrating Exchange Cloud signifies that the emails will be available without any complications and difficulty maintaining On-premises hardware. Cloud providers are known for offering guarantees for higher uptime. Still, users should correctly plan the process of migration to prevent downtime in the transformation.

Increased Security

This advantage implies that there is a need for lesser devices for Anti-virus software installations, testing, or updates. IT teams get automated updates and can concentrate more on troubleshooting problems, offering better security for confidential data and Exchange Server. Any small or mid-sized business gets accessibility to business-level security. Hence, you should always enquire about security measures that the cloud providers offer before migrating to the cloud.

Reduced Expenses

Migrating Exchange to the cloud initial requires high costs but in the long term, businesses will save money due to decreased capital expenses on servers and less cost of operation with only a few workers required. Less time wasted on controlling & solving issues means more time invested on revenue-generating strategies.

Improved Adaptability

Exchange cloud deployment needs fewer devices, the IT staff offers better adaptability in creating new and improvised solutions to apply in the cloud systems. Improved adaptability will lead to higher productivity and increase employee satisfaction.

Disadvantages of Migrating Exchange to the Cloud

Loss of Authority

When the organization migrates into a cloud system, they lose the authority to some level as the system is being hosted instead of On-Premises. Any updates, configurations, or modifications cannot be performed by the organization, as it will be done by the Cloud Desktop Providers offering an Exchange server in the cloud. Hosted systems may also have limitations on some files like XML for security matters. The business that wants to work with XML files daily may not find hosted Exchange as a proper solution.

Upfront Expenses

Migrating Exchange Cloud Server can decrease capital expenses for the long term, but businesses also have to make sure that they can manage all the upfront expenses in it. It incorporates searching for the ideal solution structures, allocating functions for planning, executing the migration, etc. Often, Hosted Exchange may include added expenses if resources apart from employees are handled through Exchange.

Extended Bandwidth

The businesses utilizing hosted Exchange, particularly for collaborations may need to double or triple their bandwidth upon migrating to the cloud system. Extended bandwidth indicates more megabits, which can be expensive. On-Premises Exchange can internally send and receive emails by using LAN connection while in hosted Exchange, no internet implies no internal or external emails can be delivered.

Apps4Rent provides the best services for migrations related to Exchange with robust support and maintenance. Additionally, they also offer SharePoint Migration Services and much more for your business needs.